Forms for Landlords

Substantial discounts for larger quantities...  Ask Us!


*Please be advised that while the forms and documents offered by Kachina are highly specialized forms unique to the industry, and approved by both NAPAC and Kachina’s legal counsel, they are operational in nature and are not designed to be legal documents.  Kachina does not provide legal advice, and prior to utilizing any form or document offered by Kachina, we recommend a contractor consult with experienced industry legal counsel.


RETURN POLICY:  Unopened and undamaged packs of forms can be returned to Kachina, 530 Stahr Road, Elkins Park, PA 19027.  Enclose a copy of your original order for a credit card refund less a 20 percent restocking fee.  All sales are final for our Business Guide and Renovate Right Pamphlets.


  • NEW (UPDATED OCTOBER 2014) The Contractor's Business Guide to Lead Paint ( Landlord / Tenant )$49.99
    LANDLORDS & PROPERTY MANAGERS AGREE: Kachina's exclusive step-by-step guide is perfect for being in compliance with the Lead Paint Laws when dealing with your tenants in their rental properties. It answers these questions and more: When exactly should I test for lead paint? Who specifically should I get licensed as a Certified Renovator? How do I prove the job did not need lead safe work practices? How do I prove the house or apartment was built after 1977? You can spend big money on an attorney, but why? This guide is easy-to-read and a perfect reference to help ensure you are in compliance with the EPA or your state's law.
  • The Six Things Tenants Need To Know About Lead Paint with Customer Acknowledgment of Receipt* (Landlord / Tenant 2 Part Pack of 50) $19.99

    If a landlord plans to have a Certified Renovator conduct lead paint tests or lead safe work practices in the tenant’s house or apartment, some explanation to the tenant and set up of the issue is necessary.  However, Kachina believes that the landlord or representative of the landlord may do more harm than good in trying to explain this complex and liability-prone issue to a tenant.  Instead, we have created, “The Six Things Tenants Need To Know About Lead Paint.”  This form provides a simple plain-English summary outline for a landlord to give to the tenant to explain the basics of the lead paint issue.  Our form also sets up the possible need for testing.  Our form includes an acknowledgment of receipt to further validate that you are in compliance with the law.

  • Residential Exemption Clearance Form* (Landlord / Tenant 2 Part NCR Pack of 50)$19.99

    The first and most important question facing landlords will be, “Can I fit the job under one of the exemptions in the lead paint law?” Remember that there are a number of possible “safe harbors” a landlord can use to avoid having to deal with the lead paint issue (there is no paint at the job site, the house or apartment was built after 1977, etc.).  But – you have to be able to prove the job matches to one of these safe harbors.  If you can do that, then the issue of lead paint goes away – no discussion ever needs to be had with the tenant and no lead paint testing needs to be performed.

    This unique document walks the landlord or the landlord’s representative through a review and selection of the available safe harbors, and also begins the record-keeping process that is vital for a landlord’s protection. In other words, starting as of April 22, 2010, you should use this form on every job to try to find and record an exemption from having to test for lead paint and perform lead safe work practices.

    The Residential Exemption Clearance Form was specially created for Kachina, and is perhaps the most important form a landlord needs.  Kachina strongly suggests this form becomes a part of every job file beginning on April 22, 2010.

  • Lead Paint Test Form* (Landlord / Tenant 3 Part NCR Pack of 50)$29.99

    If a landlord has to test for lead paint, the tests and the results need to be recorded – and Kachina has created a special form for that exact purpose.  If the tests come back negative for lead paint, you will need a copy of the test results kept in the job file, and a copy would also be provided to the tenant.  If the job site tests positive for lead paint, the same record retention policy applies, but you then need to install the job using lead safe work practices.  Kachina’s specially-designed Lead Paint Test Form provides a quick and easy check-box and fill-in-the-blank format for a Certified Renovator to record all the necessary testing information, and certify the tests, to protect the landlord.

  • Lead-Safe Work Practices Checklist* (Landlord / Tenant 3 Part NCR Pack of 50)$29.99

    The Certified Renovator should personally certify to both the landlord and the tenant that all the necessary lead safe work practices steps were followed, and were correctly and completely performed on the job. This specialized easy-to-use Lead-Safe Work Practices Checklist was designed for Kachina and should be kept in each job file as proof that lead safe work practices were properly performed on the job site.

  • Post-Renovation Cleaning Verification Form* (Landlord / Tenant 3 Part NCR Pack of 50)$29.99

    This is the “sister form” to Kachina’s Lead-Safe Work Practices Checklist.  Once the necessary lead safe work practices steps are completed, the Certified Renovator is also responsible for performing the post-installation clearance testing, which confirms the job site is “clean” of lead paint dust after the work is done. This specialized Post-Renovation Cleaning Verification Form was designed for Kachina and should be kept in each job file as proof that the job site passed clearance testing after the lead safe work practices were completed.